Associate, Business Travel & Administrative Support

São Paulo, State of São Paulo, Brazil | Business Services | Full-time | COVID-19 remote

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About Eurasia Group

Eurasia Group is the world's leading global political risk research and consulting firm. By providing information and insight on how political developments move markets, we help clients anticipate and respond to instability and opportunities everywhere they invest or do business. Our expertise includes developed and developing countries in every region of the world, specific economic sectors, and the business and investment playing fields of the future. With our best-in-class advisory and consulting offerings and GZERO Media, the Eurasia Group umbrella provides the marketplace with a complete political risk solution. Headquartered in New York, we have offices in Washington, London, San Francisco, Brasilia, Sao Paulo, Singapore, and Tokyo, as well as on-the-ground experts and resources in more than a hundred countries. "Politics first” grounds our work: Politics is the lens through which we view the world, and we are committed to analysis that is free of political bias and the influence of private interests. 

 

Position Overview--

 Associate, Business Travel and Administrative Support

 The ideal candidate will have experience in executive administrative support within a fast-paced client-services organization. Qualified applicants will also have the following: a strong sense of professionalism, diplomacy, and confidentiality; excellent coordination and written communication skills (both in English and Brazilian Portuguese; Spanish a plus); the ability to handle multiple responsibilities and priorities; strong sense of attention to detail; exceptional interpersonal skills and must be proactive rather than reactive.

 

Preferred candidates have strong Microsoft Suite experience, experience with business travel booking and expense reconciliation, calendar management, and experience working in a professional services environment. Experience with Salesforce and Concur is a plus but will train as necessary.

 

This person will report to the International Business Operations Manager / Brazil Office Manager. In this role, the responsibilities include, but are not limited to the following:

 

Travel Responsibilities:

  • Create weekly reports and a Travel calendar to provide visibility for scheduled travels across the firm
  •  Respond to queries from employees regarding travel booking through email, agency portal, or Concur
  • Maintain employee Travel profiles in Concur
  • Collaborate with a team of administrative professionals across all offices, providing support where needed
  • Assist with visa and travel insurance queries and preparations.

 

Administrative Responsibilities:

  • Provide support for office operations as needed, which includes managing the front desk when necessary; answering and transferring calls; greeting guests, escorting to conference rooms, and connecting them with members of the EG staff; managing office supplies, and helping with the monthly orders
  • Back up for the Brazil Office manager during PTO and provide calendar and travel support for the Managing Directors for Latin America (2)
  • Support the Executive Assistant to the Managing Directors for Latin America to carry out general administrative duties for the Executives (including expense reconciliation; updating and organizing of filing; organizing meetings and videoconferences; confirming appointments and reservations if necessary)
  • Maintain availability if needed outside of regular work hours; run errands outside of the office when necessary
  • Collaborate with administrative professionals across EG offices, providing virtual support where needed – this may include providing temporary calendar and travel assistance for executives across the firm
  • Provide support for Sao Paulo and Brasilia events
  • Other duties as assigned by the International Business Operations Manager.

 

All applicants must be eligible to work in Brazil.

 

At Eurasia Group, we strive to put politics first for our clients. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is inclusive, empowering, and globally minded. We firmly believe that diversity in gender, race, ethnicity, sexual orientation, cultural background, religion, disability, and age brings ideas and perspectives to the table that make our analysis stronger for our clients and make our company a better place to work for our people. Our leadership team is committed to embedding diversity and inclusion into everything we do and how we lead.